PEP Reporting System User Start Page

This page assumes you have received an email from TPRF providing your login credentials for the PEP Reporting System. If not, please wait for your License approval email before proceeding here.

Getting started with PEP includes obtaining your PEP material, understanding PEP facilitation, and learning how to use the PEP Reporting System. Your License approval message includes links to help you with all of these. Contact the PEP Help Desk at [email protected] about materials and other non-system issues. This page is focused on the PEP Reporting System (PRS). Please bookmark this page so you can easily return to it.

 

Step-by-Step Guide

1  The PRS Training Videos are highly recommended as an overview and orientation for PRS. Consult the Reporting System FAQ  now or at any time.

2  When you are ready to begin reporting, log in to the system with the User ID and initial password in your email. Please change your password after you login.

3  Select Report Courses and Manage Facilities from the Main Menu. One Facility has been set up, based on your License Application. If additional Facilities are active or soon planned, set them up using the Manage Facilities button.

5  After you have set up Facilities, use the  Create New Course button to set up Courses active during this month, even if they are complete now. Use the actual start date of each Course.

6  Whenever a Course is complete, make an End Course report by clicking on that Course and adding the requested information.

7  Continue to Create Courses and report End Courses as needed.

8  The Primary Contact may set up additional Course Reporters if needed, using the Manages License Contacts button on the Main Menu. Each Contact receives an individual User ID and initial Password. The Primary Contact controls the Facilities to which other Course Reporter Contacts have access.

 

About Attendance Records

How you keep attendance in your PEP Courses is up to you, as long as your method gives you the attendance information needed for the End Course reports. This suggested method may be helpful.

1  To review the suggested attendance method, first download this attendance sheet. Edit this Word document to fit your needs.

Pass the sheet around at the beginning of each session, with these Instructions for attendees:

First Session
Write your first name and last initial on a line, answer Y/N, and put a check in column 1.
Other Sessions
If your name is on the list, put a check in column <x>. If not, add your name, answer Y/N, and put a check in column <x>

3  Instructions for the Course Facilitators:

Keep the sheet(s) to use from session to session. At the end of the course, review the sheet, enter the total number of check marks in each line in the Tot column, and circle each Y answer for anyone who attended at least 4 sessions.
New Attendees = number of Y answers on the sheet
New Participants = number of circled Y answers on the sheet
Total Attendance = total number Tot column
Total Sessions = number of columns on the sheet

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